In the world of Scouting, we talk a lot about being prepared. But no one prepares for their entire digital infrastructure to vanish in six months. You have summer camps to launch, merit badges to track, and thousands of families expecting a seamless experience.

If you are looking for a stable, modern, and affordable home for your council’s operations and data, here is why CouncilWare is the right move — right now.

1. The Best Solution – Easier to Use, Intuitive, and a Modern, Responsive User Experience

We consider CouncilWare the best registration system available to support councils in bringing the Adventure of Scouting to the young people they serve.

• Ease of Use: Council staff, volunteers, parents, and scouts tell us all the time that CouncilWare is easier to use than alternative solutions.
• Intuitive, Modern, and Responsive: The CouncilWare user experience is second to none.  Our modern user experience helps you perform tasks quickly and efficiently. CouncilWare can be used on any device, from your desktop to the phone in your hand, without any loss of functionality.
• A Solid Foundation of Experience: CouncilWare has been serving councils for over 20 years. Our team is comprised of people with years of scouting experience. We not only know the scout and volunteer experience, but we also fully understand the business side of council operations. We have supported dozens of councils over the years and are very proud to be the registration provider for the 2026 National Scout Jamboree.

2. Considerably More Affordable

We believe council funds should stay in the council, supporting programs for youth. Many registration vendors penalize your success by taking a percentage — often 1% or more — of every dollar you receive.

At CouncilWare, we use a very affordable, flat-rate, value-based pricing. Because we don’t take a cut of your revenue, councils often find our total cost is 5 to 10 times lower than that of major competitors. We provide high-level functionality without the “success tax”.

3. We Can Convert Your Website!

With Tentaroo ending service, you not only need a new registration provider, but you are also going to need a new website! We can build the digital front door for your families.

Our team can convert the content in your existing Tentaroo website and move it into a fully integrated, modern WordPress site. We have built a set of tools using proprietary software and AI to bring content over from your existing site so you don’t lose everything you’ve been working on for years.

• Rapid Conversion: We can scrape your current site’s content — including graphics and HTML — and load it into a new, modern WordPress system.
• Fast Turnaround: We understand that time is of the essence; we can often turn around a new website in less than a week if needed.
• Seamless Integration: Your calendar and event listings live inside your site via our exclusive WordPress plugin, ensuring a seamless experience for parents.

Let’s Secure Your Council’s Future Today

CouncilWare is the trusted choice for many councils and also national events like the National Order of the Arrow Conference (NOAC) and the 2026 National Scout Jamboree. We are stable, affordable, and ready to help you focus on what really matters: getting kids outdoors.

Schedule your personal demo with CouncilWare today. Let’s discuss your transition plan so you can Get back to the Adventure!